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Why do I need a server if my files are in the cloud?

Posted by Kevin Ackland

Through Bytesafe we currently support IT systems whether you use cloud computing or not but the expectation is that there will be a mixture of office server applications and cloud applications in the future depending on the way that your company works.

Every day our support team problem solves the reasons why our customers cannot connect to the Internet. These are mainly due to ISP faults. As cloud applications are completely dependent on an Internet connection dependence on cloud applications may not be perfect for your company.

So why would you need a server if your files are in the cloud?

Here are my top 8 reasons for why you also need a server in your office and how it helps even if you do have most of your files in the cloud.

1                     Security at logon

2                     Sharing of files with a designated mapped drive

3                     Centralised automated backup

4                     The deployment and sharing of printers

5                     Remote access using virtual private networking

6                     Application white listing

7                     Ease of setup of a workstation

8                     Removal of admin rights and a workstation

Security at logon

When you logon to a network with a server you automatically get rights to access files. The server keeps your network in good order by ensuring that all users follow best practise. Simple things like imposing a strong password policy can save your entire network from viruses.

Sharing of files with a designated mapped drive

With just about every single network there will be some requirement to set share files locally. If you don’t have a Windows server then you are limited to just 10 users connecting to a shared folder.

If everyone has their network drive (example G: drive) then everyone can find the files that they need to work on. You can restrict access to the files or more importantly grant access more easily with a server.

Centralised automated backup

If you have files scattered around your workstations it will make a systematised automated backup impossible. Backup made simple and made automatic will ensure that you have a system that you can rely on especially when you need it most.

The deployment and sharing of printers

The server can deploy printers to workstations including the installation of all the drivers needed. It is a real time saver especially if you make any network changes. Installing a printer to a lot of workstations can take a surprisingly long time and the server deployment method cuts down that time to a minimum.

Remote access using virtual private networking

Remote working is commonplace and you can gain secure and encrypted access by using virtual private networking (VPN).

Application white listing

You are able to choose which applications that can be can run from a workstation. We often use this to block the very dangerous “cryptolocker” virus from scrambling your files. It is a very nasty virus with some disastrous consequences. This and every other virus that runs this way can be stopped by “white listing” your applications.

The simplest way of doing this is to impose it by your Windows server.

Ease of setup of a workstation

A server organises and formalises the network. It is useful to have file access and printer deployment done at the logon process and the time taken whilst installing a new workstation can be cut in half. So apart from it being more organised and quicker it will save time and money.

Removal of admin rights from a workstation

When you remove admin rights from a workstation you restrict the amount that a user can change on a workstation. This make is easier to manage a network and ultimately fewer problems occur. The incidents of viruses are so much less.

In conclusion

Depending on your company set up, I can imagine that you may not tick every one of those eight boxes for reasons to have a server but any one of those reasons may mean that you can’t do with our server in the office. If you would like to learn more about this topic, or more about the services offered at Bytesafe, please do get in touch.